Calculating each group start
Group n starts at the first tee time plus (n−1) times the interval. Use the interval shown by the course.
Shotgun starts or groups split across courses require separate schedules rather than one sequence.
Eight groups from 07:00
With an eight-minute interval, group 2 starts at 07:08 and group 8 at 07:56.
If the front nine takes 130 minutes, the turn 30, and the back nine 130, add 290 minutes to each start for a planning finish.
Arrival and event notices
Publish an arrival time early enough for check-in, group confirmation, photos, and cart movement. Make sure later groups receive the same event instructions.
A useful schedule separates group, players, tee time, projected finish, and meal or awards location.
Limits of finish estimates
Congestion, format, weather, and course operations can change real duration. Treat finish time as a buffered plan, not a guaranteed transport connection.
Course check-in and cart policies always take priority.
Confirm teams and tee interval
Before dividing players by four, confirm reserved team count, actual players per team, first tee time, and the course's interval. Fourteen players may be grouped 4-4-3-3 or differently, affecting pace and cost sharing. Enter the confirmed seven- or eight-minute interval, not an unapproved preference.
Simultaneous starts, split tees, and shotgun events differ from one sequential tee. For multiple courses, calculate each course's first time and team count separately. Work backward for check-in, breakfast, photos, and cart assignment outside the tee schedule.
- Confirm players per team and total teams
- Use the course-approved interval
- Calculate simultaneous or split starts separately
Calculate departures and estimated finishes
With a 07:30 first tee, six teams, and eight-minute spacing, the last team starts 40 minutes later at 08:10. Assuming 4 hours 30 minutes, estimated finishes are 12:00 and 12:40. Add breaks and likely waiting separately.
Finish time varies with pace, course, weather, cart operation, and delays. Schedule a meal or awards 20–40 minutes after the last estimated finish. Do not create an interval tighter than the course's operating rule.
- Last start = first + interval × (teams-1)
- Team finish = team start + estimated round time
- Add buffer after the last finish for events
Plan for late arrivals and vacancies
Share recommended arrival, check-in point, breakfast or practice plan, and groups—not only tee time. Follow the course's 30–60-minute guidance and have group leaders confirm arrival. Ask the course before moving a late player into another group.
A cancellation can change caddie and cart sharing. Define waiting-list order, cancellation deadline, cost responsibility, and whether two- or three-player groups are allowed. Keep the organizer's contact list separate from the participant schedule.
- Share arrival and check-in details
- Define waiting-list and cancellation rules
- Separate private contacts from the public schedule
Final sharing checklist
Cross-check date, course, first time, group number, players, and leader contact method against the reservation. Distinguish duplicate names without exposing unnecessary personal data. Put a version and update time on every revised schedule.
Record actual first and last departures, break time, and finishes to improve the next estimate. If events repeatedly run late, separate arrival, check-in, team assignment, and on-course delay rather than increasing one total blindly.
- Cross-check the schedule with the booking
- Version and timestamp every revision
- Use actual start and finish records for future plans